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(CLOSED) RFP For Consultancy Services For The Caribbean Sustainable Energy Program (“CSEP”): Apply by June 9, 2009

BID No. 05/09






Office of Procurement Services

MAY 19, 2009

OAS Request For Proposal- CSEP



1.    Background of the Project

1.1    On October 9, 2008, the GS/OAS officially launched the European Commission-funded Project “Increasing the Sustainability of the Energy Sector in the Caribbean through Improved Governance and Management.”  The working title for the project is the Caribbean Sustainable Energy Program (“CSEP”).  CSEP is being executed by the GS/OAS, and will draw on the support of CSEP partners including the Caribbean Energy Utility Services Corporation (“CARILEC”), the Caribbean Community (“CARICOM”), the Secretariat Caribbean Renewable Energy Development Programme (“CREDP”), (including collaboration with the German Agency for Technical Cooperation (“GTZ”)), and the Renewable Energy and Energy Efficiency Partnership (“REEEP”).


1.2    CSEP is designed to accelerate the transition toward cleaner, more sustainable energy use in seven countries of the Caribbean through a comprehensive approach to mitigate the governance and management obstacles that currently impede the development and use of sustainable energy (renewable energy and energy efficiency) in the region.  The seven participating countries in CSEP include: 
•    Antigua and Barbuda
•    The Bahamas
•    Dominica
•    Grenada
•    St. Kitts and Nevis
•    St. Lucia
•    St. Vincent and the Grenadines


1.3    Barriers and Challenges
To this date, the development and utilization of renewable energy technologies in the Project countries has been limited and restricted to international assistance programs.  This is due to a number of barriers, including:
•    Lack of understanding of the costs, benefits, and applications of these technologies;
•    Lack of adequate expertise to assess and validate technology options;
•    Policy and regulatory climates that favor environmentally damaging fossil fuels and hinder development of renewable options;
•    Lack of in-country institutions able to coordinate and monitor all aspects of renewable energy project design, development, implementation, and operation;
•    A power utility structure that resists transitioning away from conventional fossil fuel generation to renewable energy options;
•    Lack of available and affordable financing for renewable energy projects, coupled with limited project identification and development expertise.


1.4    Main Activities
The Project proposes a comprehensive approach to mitigating the governance and management obstacles that currently impede the development and use of sustainable energy (renewable energy and energy efficiency).  In each of the countries the Project will pursue a strategy that includes: (1) the establishment of national sustainable energy goals/targets through the adoption of Sustainable Energy Plans (“SEP”), and development of the National Energy Policy (“NEP”) and (2) targeted support for the implementation of activities (as outlined in each national SEP) that address specific challenges or barriers.  The main activities will include:
•    Energy sector policy/regulatory reforms that favor sustainable energy;
•    Capacity building for public officials, electric utility personnel, and large consumers;
•    Institutional strengthening, including the establishment of national sustainable energy offices in the appropriate energy ministries, and the creation of a regional coordination unit (“RCU”) office;
•    Technical assistance for the identification, preparation, and commercialization of project opportunities; and,
•    Facilitation of sustainable energy project finance, including the delivery of project preparation (feasibility study) finance.


1.5    The Independent Contractor (or “Consultant”) will be technically responsible to the Director of the Department of Sustainable Development (“DSD”) of the GS/OAS, for fulfilling the obligations established by the following terms of reference of this contract.


2.    Objectives

2.1    The objective of this consultancy is to support the OAS-CSEP Project Management Team in efforts to establish a comprehensive framework for the development of sustainable energy in the Project Countries.  The Consultant should focus on the delivery of:
•    Technical Assistance in the area of energy management and governance, through the development and assistance in the preparation of National Energy Policies (“NEP”) and/or Sustainable Energy Plans (“SEP”) in several of the Project Countries taking in mind the prevailing confines and conditions.
•    Support for the implementation of activities (as outlined in each NEP and/or national SEP) addressing specific resources constraints, lack of human and institutional capacity, market challenges and/or barriers, through delivery of technical assistance and capacity building.


3.    Tasks/Deliverables

In the achievement of the objectives of this consultancy, the Consultant shall undertake the following tasks and upon completion of the assignment shall deliver the following:


3.1.1    Review and examine existing reports, and relevant laws, regulations and reforms (including general country specific energy statistics), in order to identify key needs, opportunities, target conditions measures that may be addressed in the NEP and/or SEP to avoid overlapping with previous work or other projects’ activities.
o    Deliverable 1:  Energy market/policy assessment for up to five of the project countries.


3.1.2    Conduct preliminary assessment (desk study and interviews with energy sector stakeholders) regarding sustainable energy project opportunities.  Outline the current stage of the project, including its needs for technical assistance (resource assessments, feasibility studies, other assessments) and provide a brief description of the project’s potential for its possible inclusion in the SEP.  Highlight key needs for follow up that may be addressed by the CSEP project.  
o    Deliverable 2:  Energy project assessment for up to five of the project countries.


3.1.3    Organize and participate in national consultations with principal government and multi-sector stakeholders with the objective of determining the principal priorities (opportunities, challenges, institutions, etc.) for the establishment of a sustainable energy program.
o    Deliverable 3:  Post-consultation report, agenda, presentations, list of participants, and aide-memoire including a roadmap that identifies key areas of focus that will help to tailor the national energy policies and/or plans (goals and targets) for up to five of the project countries.


3.1.4    Assist in the development, in collaboration with the project managers, countries and other project partners, the appropriate draft National Energy Policy and/or Sustainable Energy Plans, incorporating the comments and recommendations from stakeholders’ consultations.
o    Deliverable 4:  Draft NEP and/or SEPs for up to four of the project countries.


3.1.5    Participate in, and support the follow-up national consultations with principal government and multi-sector stakeholders with the objective of presenting, reviewing and inviting feedback on the draft NEP and/or SEP.
o    Deliverable 5:  Post-consultation report, agenda, presentations, list of participants and aide-memoire including recommendations for revision of the draft NEP and/or SEP for up to four of the project countries.


4.    Scope of Work


4.1    Technical supervision and facilitation of this consultancy will be provided by the Project staff at the GS/OAS headquarters.  The Project staff will monitor the design and the implementation of NEPs and national SEPs in each of the seven target countries. The assessment of the CSEP’s success is based on the following principles:
•    Transparency
•    Equity
•    Effectiveness


4.2    At the beginning of the Contract, the Consultant will hold telephone conference calls with GS/OAS staff to discuss and refine the overall approach, and resolve any relevant issues in each of the seven target countries associated with this contract.  It is expected that, at certain times throughout this consultancy, the Consultant will hold telephone conference calls and/or in-person meetings with the GS/OAS, the CARICOM Secretariat, CARILEC, GTZ, CREDP, OECS, and the European Commission staff to discuss and review progress.


5.    Timeframe

It is estimated that the tasks described herein will be completed within a period of eight (8) months.


6.    Nationality

As per donor requirements only citizens or registered institutions in a Member State of the European Union and/or citizens or registered institutions in an eligible African, Caribbean and Pacific (ACP) State in conformity to the Cotonou Agreement  are eligible to be considered for award.

Category/ies:Request for Proposals.
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